The plant's paperwork, staffed by AI employees.
Batch records read page by page before release. Every open PO chased to delivery. Every invoice matched to the GRN. Winsen One puts AI employees on the document side of your plant, and your people approve every output before it counts.
Where the opportunity sits.
Your line is measured, automated, and audited. The documents around it still run the way they did twenty years ago: read by hand, chased by email, reconciled at month-end. That is the gap, and it is wide.
Release waits on reading speed.
An executed batch record runs sixty pages or more, and someone in quality reads every one before the lot can move. It takes hours per record, done properly. So finished goods sit in quarantine waiting not on science but on reading.
The PO is issued. Then it changes.
A large share of purchase order lines move after issue: quantities, dates, sometimes the supplier's silence itself. Buyers spend their week chasing confirmations and ETAs over email instead of buying. Planners keep a private spreadsheet because they stopped trusting the register.
Goods-in runs on a glance.
Test certificates and CoAs get checked by eye against specs at the gate, when there is time. When there is not, material moves on trust and the paperwork catches up later. Everyone on the floor knows which of those two happens more often.
The match that becomes a thread.
Around a fifth of invoices hit an exception on the three-way match. Each one becomes an email thread across stores, purchase and accounts, ages past the payment terms, and ends with someone rebuilding the story from attachments. Audit prep is the same story at plant scale, once a year, as a fire drill.
Core. Control. Business Support.
We organise the work of a manufacturer into three sides and staff each one. Three AI employees are on the bench today. The rest are built on demand, for your plant, from your documents.
Production's document work: the records that move with the material.
Tracks every open PO line, drafts supplier follow-ups for confirmations and ETAs, keeps a live delivery register your planners can trust. The buyer approves every send.
Meet TaraChecks material paperwork against orders and specs on arrival, so goods-in stops running on a glance.
Assembles and checks the outbound pack before it ships.
Quality and compliance: the checking that gates release.
Reads batch records page by page against your SOPs before release. Every finding cited to the page and the clause. Release stays human.
Meet MiraAssembles the investigation, drafts the narrative, tracks closure evidence so nothing closes on a promise.
Checks certificates and agreements against your specs, flags the gaps for your team to rule on.
The factory back office.
Works the three-way-match exception queue line by line, drafts discrepancy notes and payment-approval packets with the evidence attached.
Meet NeelKeeps POs, contracts and amendments consistent and current.
Compiles recurring statutory filings for review and sign-off.
Mira reads the whole record. Before release, not after.
A batch record takes hours to read line by line, so review becomes the queue everything waits in. Mira reads every page against your SOPs: hold times, in-process checks, signatures, entries out of range. What she finds arrives as a drafted deviation with the page and the clause cited, and your qualified person makes the call. RFT stops being a number you discover at month-end.
Tara chases the PO so your buyers can buy.
The ERP shows the open line. It does not chase it. Tara tracks every line from issue to receipt, notices the supplier who has gone quiet, drafts the follow-up with the history attached, and escalates before a slipped date reaches the plan. Your buyer approves every message that leaves. The chase spreadsheet retires.
Neel works the exception before it becomes a thread.
The clean invoices were never the problem. Neel matches every line across PO, GRN and invoice, and when the numbers disagree he assembles the case: what was ordered, what arrived, what was billed, and exactly where they part ways. The discrepancy note is drafted, the duplicate is stopped, and your approver signs a packet instead of untangling a thread.
How a custom engagement runs.
No proof-of-concept theatre. On the custom arrangements, the engagement mirrors the Winsen Labs model: 3 to 4 months, a forward-deployed team working alongside your people, and a small number of engagements at a time.
Understand, week 1
A working session with your quality, production and finance teams. Nothing to sell in it. We map the queue, the SOPs, and the records your team has already reviewed.
Deploy narrow, weeks 2 to 4
One plant, one workflow, on your stack, inside your approval rules. The first runs are a paid pilot on historical records your team already finished: released batch records, paid invoices, closed POs. Measurable against ground truth.
Measure, weeks 4 to 12
Approved-work volume, time returned, error rates, on shared dashboards. What your process caught, what it missed, per record and per invoice.
Expand, when proven
Only when the measurements make the case. Plant by plant, process by process, same approval rules.
Your systems of record, untouchedEvery output human-approvedFully audit-trailedBuilt for plants that get audited
The questions your plant will ask.
Straight answers, before the first call.
Does this touch the line or our MES?+
Can it really work from our SOPs?+
What about data residency?+
What does the pilot look like?+
What does it cost?+
What does an auditor see?+
Bring one batch record and one month of invoices.
We will show you what an AI employee finds in them, page by page, line by line. Then you decide who joins the plant.
