AP & GRN Reconciliation OfficerAvailable now

Meet Neel. One invoice in five arrives with an exception. Neel works the three-way match line by line and drafts the packet your approver signs.

Neel

AP & GRN Reconciliation Officer · Manufacturing

Matching · queue current

↳ on it now

1,860 invoice lines matched this week. 214 exceptions worked: 171 resolved with supplier or GRN evidence, 39 drafted as discrepancy notes, 4 duplicate invoices stopped worth ₹7.1L. Oldest open exception: 4 days.

1,860

Lines · 7d

214

Exceptions

Duplicates stopped

TL;DRNeel runs the three-way match across PO, GRN and invoice, drafts discrepancy notes for every mismatch, and prepares payment-approval packets with the evidence attached.

What Neel does, item by item.

The whole queue, not a sample. Every finding cited back to its source.

Matches every invoice line against the PO and the GRN before it queues for payment.

Drafts discrepancy notes for quantity, rate and tax mismatches, with the documents cited.

Prepares the payment-approval packet: invoice, PO, GRN, match result, exceptions.

Chases missing GRNs and supplier corrections so exceptions close instead of aging.

Flags duplicate and near-duplicate invoices before they reach the payment run.

Keeps an exception aging view so nothing waits past your payment terms unseen.

Your team keeps

·Payment approval
·Vendor disputes worth a phone call
·The posting to your ERP

Neel takes

→Line-level three-way matching
→Discrepancy notes with evidence
→Payment-approval packets

The line Neel won't cross

Neel never approves or posts a payment. He matches, drafts and assembles; the approval click belongs to your team, and it is logged.

How it earns trust.

Pilot on your history, supervised on your queue, governed always.

Weeks 1-2 · Pilot

Runs on a historical corpus your team already reviewed. You score its findings against what your reviewers caught. No production access.

Then · Supervised

Works the live queue. Every finding is a draft until a named human approves it, and every rejection is logged and measured.

Always · Governed

The envelope never relaxes. Reading, checking, and drafting get automated. Approval stays human, by design.

Learned from

your PO and GRN historyyour tolerance rulesyour past exception resolutions

Tools

ERP invoice exportsGRNsPurchase ordersExcelEmailDrive

The hand-off.

How Neel pings a human when it's your call.

“Neel: invoice 55420 bills 240 units; the GRN shows 216 received. Discrepancy note drafted with both documents attached. Send it to the supplier, or hold for the plant?”

FAQ

The honest answers.

No dodging, no contact-sales-to-find-out.

How bad is the exception problem really?+

Ardent Partners puts the average invoice exception rate at 22%, against 9% for best-in-class. Manual AP costs $12.88 and 17.4 days per invoice; best-in-class runs $2.88 and 3.1 days. The gap is mostly people working mismatches by email.

Does Neel post to the ERP or pay anyone?+

Never. He matches, drafts and assembles the packet. Approval and posting stay with your team, and every approval is logged.

We have an AP automation tool. Why Neel?+

Your tool captures the invoice and matches the easy lines. The exceptions still land on people. That exception queue, and the chasing behind it, is Neel's whole job.

Put Neel on the queue.

Start with a paid pilot on your historical corpus, finished in weeks. Then a full deployment over 3 to 4 months, with a forward-deployed team working alongside your people.

See it in action